Neo Maxim Ministries PMA – Privacy Policy
Last updated: May 18, 2025

1. Introduction
Neo Maxim Ministries PMA (“we,” “us,” or “the Association”) is a 508(c)(1)(a) faith-based nonprofit Private Membership Association. We respect your privacy and are committed to protecting the personal data you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in compliance with applicable U.S. federal and state laws (including Massachusetts data protection laws), as well as global standards such as the EU General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA), where applicable.

2. Information We Collect

2.1 Personal Data You Provide:

• Membership Applications: Name, mailing address, email address, phone number, date of birth, faith-based affirmations, and any supporting documentation (e.g., bylaws, statements of belief).

• Donor Information: Name, address, contact details, donation amount, and donation purpose.

• Event Registration: Name, contact details, emergency contact, and any special needs.

• Communications: Any information you voluntarily provide when you email us, submit contact forms, or participate in surveys.

2.2 Automatically Collected Data:

• Website Usage: IP address, browser type, referring/exit pages, and timestamp, collected via cookies and similar technologies.

• Analytics: Anonymous usage statistics (e.g., page visits, time on page) through third-party services (e.g., Google Analytics).

3. How We Use Your Information

• Membership Management: To process applications, manage member accounts, and communicate membership status.

• Donations & Tax Compliance: To issue donation receipts, comply with IRS requirements, and acknowledge gifts.

• Event Coordination: To register you for events, provide event updates, and ensure safety and accommodations.

• Communications: To send newsletters, ministry updates, and respond to inquiries.

• Website Improvement: To analyze usage patterns and enhance our online presence.

• Legal Compliance & Protection: To comply with legal obligations, enforce our Terms & Conditions, and protect against fraud.

4. Legal Basis for Processing (GDPR)

If you are located in the EU, we process your personal data based on:

• Consent: When you opt in to communications or provide data for specific purposes.

• Contractual Necessity: To fulfill membership agreements and event registrations.

• Legal Obligation: To comply with IRS recordkeeping and other legal requirements.

• Legitimate Interests: To administer our ministry, maintain security, and improve services, provided your rights and freedoms are not overridden.

5. Sharing & Disclosure

We do not sell, rent, or trade your personal data. We may share information with:

• Service Providers: Third parties who help with website hosting, payment processing, email distribution, and analytics (under strict confidentiality agreements).

• Legal Authorities: If required by law or to protect our rights or property.

• Affiliated Ministries: Only with your explicit consent for partnership initiatives.

6. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined above and to comply with legal obligations (e.g., IRS record retention). Membership and donation records are retained for a minimum of seven (7) years. After that, data is securely deleted or anonymized.

7. Cookies & Tracking Technologies

We use cookies and similar tools to:

• Enable core website functions.

• Analyze site usage (through Google Analytics).

• Improve user experience.

You may set your browser to refuse cookies or notify you when cookies are being sent—but some site features may not function properly.

8. Your Rights & Choices

8.1 Access & Portability: You may request a copy of your personal data in a portable format.

8.2 Correction: You may correct or update inaccurate or incomplete data.
8.3 Deletion: You may request deletion of your personal data, except where retention is legally required.

8.4 Objection: You may object to processing based on legitimate interests.
8.5 Opt-Out: You may unsubscribe from marketing emails at any time by following the “unsubscribe” link or contacting us.

To exercise these rights, please contact us at neomaximministries@proton.me or via postal mail at the address below.

9. Security Measures

We implement administrative, technical, and physical safeguards to protect your data, including encryption, access controls, and regular security assessments. However, no system is completely secure; we cannot guarantee absolute protection.

10. Children’s Privacy

Our services are not directed to children under 13. We do not knowingly collect personal data from children. If we learn that we have collected data from a child under 13, we will promptly delete it.

11. International Transfers

If we transfer personal data outside your jurisdiction (e.g., non-U.S. server), we ensure appropriate safeguards such as standard contractual clauses or reliance on adequacy decisions.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will post the revised version with a new “Last updated” date. Continued use of our services after changes signifies your acceptance.

13. Contact Information

C/O N. DuPont -Trustee

Neo Maxim Ministries PMA
60 Pearson Blvd, PMB 1012
Gardner, MA 01440
Email: neomaximministries@proton.me

By using our services, websites, or membership, you acknowledge that you have read and agree to this Privacy Policy.